Instead of listing the items on a paper list the items can be just as easily listed on a spreadsheet which will add up the items as required without the requirement to double check the adding up is accurate. Such a list has a history in accounting term as a sales day book and a purchase day book. To achieve the required analysis of sales and purchases all that is required is to write into the top of each of the spreadsheet columns the titles of the analysis headings required. Then repeat the value of each transaction in the total column into the analysis columns. Use the spreadsheet technology to add up each column and you have an effective bookkeeping spreadsheet. Preparing such a bookkeeping spreadsheet might and often does suffice the needs of the smallest business enterprise and is a close step towards achieving a valuable tool for this purpose, bookkeeping software. Bookkeeping software can be as simple as a home produced spreadsheet but with additional facets that can have significant financial benefits to the business.
You are able to take tabular data, including numerical data, that is stuck within an editable PDF and convert it into an Excel spreadsheet. This makes it easy to use the vast tools that your Excel program offers to perform any type of analysis you want to do without re-copying data yourself. Another great benefit is giving accountants the ability to retain all format, graphs, and pictures that were in the PDF. This makes for a clean and fast conversion, interpretation, and creation back into a PDF without any format issues.