Bookkeeping software produced on spreadsheets would normally be a series of spreadsheets with the columns preset and titled and formulae written into the sheet to automatically add up each column. In addition the columns used would normally be restricted to general headings to include a full analysis of all items. Small businesses that might produce their own spreadsheet would often do this on an annual basis. Bookkeeping software is much more likely to provide these bookkeeping spreadsheet templates on a monthly basis to enable a degree of financial control to be exercised by the small business. That is the second real value of bookkeeping spreadsheets, the ability to provide the business with financial information and through that data financial control over the business activities. The first value is of course the simplicity of listing with automated summation of the figures.
Microsoft Excel 2003 has become the spreadsheet of choice for over 80% of corporate businesses around the world. One of the clear advantages of using Microsoft Excel 2003 over other spreadsheeting programs is the ability to have multiple people entering information into the same spreadsheet. This function in Microsoft Excel is called Shared Workbooks and we will go through how to setup this capability in this article.