If a user tries to open a Workbook that is already open, then they normally get a message saying that the File is locked by a certain user and would you like to open the file in Read only mode. However, you can open a workbook in shared mode by following these steps. First open the file that you want to share, then once the workbook is open, go to the Tools menu and choose Share Workbook from the drop down menu. The Share Workbook dialog box will now appear. To enable sharing, you simply click once on the Allow Sharing check box, so that it has a tick. Once you do this other people will now be able to use your Excel workbook whilst you are working on it.
Small businesses can also benefit from professionally produced bookkeeping spreadsheets that have been specifically arranged not just to produce a list of income and expenses but also in a way that analyze that information in the way the small business requires it. There are two main requirements of the way the financial records are analyzed being to produce a financial profit and loss account for the business on a periodic basis but also to provide the totals of the categories required for taxation purposes. Buying a piece of bookkeeping software written on spreadsheets can thus become an essential tool for the business. The essential element being to both make the accounting simple and easy as listing items, automated analysis and summation assisting the financial control and improved financial performance while also producing the benefits of being analyzed to make the completion of annual tax return forms easier.